It’s that time of year again. Time for updating the general-purpose appendix to all syllabus for all courses … and for playing Spot The Difference with previous incarnations …
This year, in a dramatic change from last year, I’ve not updated anything other than adding this one sentence; so if you see anything that’s no longer true and accurate, please let me know and I’ll make the necessary changes (and of course credit you for your generous crowdsourcing collegiality).
LAST UPDATED: 2019-09-30
→ I. Aims and objectives
→ II. Expectations
→ III. Responsibilities
→ IV. Grading criteria
→ V. Academic integrity & avoiding plagiarism
→ VI. In-term academic concession: late work, extensions, and rescheduling missed tests or examinations (UPDATED 2019-09-30: new UBC Academic Concession policy, effective September 2019)
→ VII.Quick links to UBC rules, policies, and procedures
CAVEAT AND PREAMBULATORY FIRST RULE
I. THE CAVEAT
There is a lot of information here below. That is because it is intended to be as comprehensive as possible, in the interest of helping you. There are also links to selected parts of UBC’s rules and regulations (carefully gleaned for pertinence) and to further information sources of and associated with the University: all in all, there is a lot to read. (There may also be Easter Eggs.)
The “search” button and the standard “find” / “spotlight” functionality may be helpful 🙂
You are reminded that students are expected to be cognisant with University rules and regulations: this is part of the contractual agreement every student enters into with the University when they register. The same goes for any course and programme.
“tl;dr” is not a defence, nor an excuse, nor generally acceptable at the university level. This is a good and positive thing because of…
II. THE FIRST RULE: WE ARE ALL MEMBERS OF THE UNIVERSITY
You are responsible intelligent adults. I (O’Brien) expect you to think, act, and communicate accordingly. You should expect me and everyone else you deal with at the University to do so too: this gives parity and mutuality to our academic work and intellectual relations and interactions.
UBC’s motto, tuum est—“it is yours”—is a reminder of what a university is and what universities have been for their long history: a unified scholarly community, with scholars of various sorts—from first-year undergraduate students to senior professors and librarians and archivists—united in the adventure of scholarship. You are as much a part of that as anyone else, with the same obligations of good scholarly citizenship. We all reap the benefits: individually and immediately, and as a larger entity over a longer time.
I. AIMS & OBJECTIVES
- generalisable / allegorical learning outcomes and objectives
- specifics for this course, in its main syllabus
It/we also hope to provide you with, as a bonus,
- a love for learning
- some enjoyment and pleasure
- an awareness of the potential of language and literature to open up other worlds to you, and to provide an infinite resource of comfort and consolation: through “geeking out” with French words, turns of phrase, seeing how the languge is constructed … leading you to different ways of thinking about the world, seeing it from a different perspective.
- = useful life skills, whatever life you choose to lead and wherever life takes you after this course, especially listening and understanding
What you should expect from this course:
- an interactive format, that may include some short lectures (= live performance explanation, commentary, and analysis leading up to asking questions so as to open up full discussion)
- discussion, work in groups and individually, intensive writing in a workshop style
- listening, working on comprehension
- the adventures of knowledge and cosmopolitanism: not to understand everything, to become more comfortable about not understanding (or indeed knowing completely, mastering, or exercising control over every tiny detail), and to embrace that sense of “being confused” as a crucial part of open-minded curiosity, intellectual stimulus, and learning
- reading, in the full sense:
—reading, rereading, thinking while reading, making notes, rerereading, etc.
- writing and (in language classes) pronunciation, every week:
—most of this will be short; in a variety of forms; intended to be non-traumatic but intensive
- to learn:
—through a combination of lectures, discussion with peers, collaborative work, and your own independent initiative
- to learn to enjoy and maybe even love learning
—(especially via linguistic geekery)
—for this is what “education” is
—and a major step towards becoming, in the longer term, “educated” and a philologist and/or philosopher
(In proper 18th-century social-contract style.)
You will be expected to:
- attend class:
—regular attendance is expected of all students
—unexcused absences and late arrivals will drastically affect your final grade
—attendance is one of your obligations as a UBC student: UBC Policies and Regulations > Attendance
- be courteous, respectful, and tolerant of others:
—generally behave in a decent civil adult human way
—know and act in accordance with University and other applicable rules (ex. the law); and be familiar with principles of justice and fairness, and their application to everyday life
—before speaking or acting, consider the consequences and think of your fellow students (and their possible reactions and sensitivities)
—think, similarly, of other fellow human beings such as faculty, student TAs, and staff: remember that your instructor is a person too
- bear in mind that your instructor has limits:
—An instructor can only do for one student what they can also do for every other student in the class/course; and they cannot do something for one student that they could not also do for every other student (ex. individual tutoring). This may mean making decisions that go against a student’s individual self-interest, when acting in the interests of the greater good.
—Please note that an instructor’s office hours are NOT for individual tutoring or catching up on missed classes. For catching up with missed classes, we would recommend working with peer colleagues from your class, with the FHIS Learning Centre (free) or, if you need more time and attention, with the FHIS tutors (not free).
—There are some times when your instructor will not be accessible and available. Instructors (and coordinators, and other faculty) are not customer-service-bots. They will be unable to read and answer emails while doing other work that requires concentration: ex. while teaching you, preparing your classes, and marking your work.
—Instructors are humans and need to rest (evenings, nights, weekends, public holidays, midterm break, and whenever the university is closed), the better to work with you. Respecting your instructor as a human is therefore also in your own interests.
- work and be attentive:
—attend class in an active, attentive manner
—switch off electronic devices in class at certain times, when asked to do so in the interests of an attentive working environment for the common good (= for you, your fellow students, and your instructor).
Reasons why: Anne Curzan, “Why I’m Asking You Not to Use Laptops.” Lingua Franca: Language and Writing in Academe. (The Chronicle of Higher Education , 2014-08-25).
Exception: if you need to use a laptop, or if you are using one to help another student, for bona fide Accessibility reasons
Individual instructors’ policies on the use of electronic devices in the classroom will vary. (O’Brien policy: you may record my class—audio only—for educational purposes, and not for sharing outside this class or for sale.)
—think and ask questions
participate and contribute, this contributes to part of your final grade (ex. quizzes in FREN 102)
—prepare for class:
have the requisite texts, and if asked to do so beforehand, sometimes to have read (and sometimes also reread) them in advance
—complete the required assignments
—do so without cheating or other low, disreputable, underhand, unethical, or illegal means
—do so in a timely manner:
late work will be penalized, and will not be accepted at all once it is a week late; individual instructors’ policies may be stricter still. Late work covered by medical or other acceptable official certification is another matter and discussed further in VII. Late work, extensions, and making up for missed work (further down).
- communicate (and be communicable):
—check your email (the account you have on record with UBC) frequently, and check this site regularly
—keep your email contact information up to date with UBC IT;
this is also one of your obligations as a UBC student, as per Student Declaration and Responsibility
Ex. 1: Debrett’s on email etiquette and on the conventions of written correspondence.
Remember that email is closer in form to the traditional letter than it is to the text message: be that personal, professional, academic, or in any other area of communicative interactivity.
Ex. 2: the Emily Post Institute: Email etiquette Dos & Don’ts and Further advice on email and texting
—communicate in a timely fashion
with your instructor (or the coordinator, if appropriate) if you are absent, ill, suffer a mishap, and/or—especially—if this will impact on the due handing in of work or sitting of examinations
—exercise consideration and common sense:
bear in mind that your instructor and the coordinator will not be reading or able to respond to emails received while they are teaching; nor immediately before it starts because they will be doing pre-class preparation, walking to class, and setting up; and not while conducting quizzes, tests, and examinations.
—NB: PLEASE INCLUDE YOUR COURSE + SECTION IN YOUR EMAIL SUBJECT LINE (ex. FREN 101-102)
(otherwise your email will go into a general inbox and be read later; it may even land and malinger in spam)
- one final responsibility: you will be expected to try very hard to have a generally positive and sunny outlook, and to be of a cheerful disposition
AND IN RETURN…
Your instructor promises to
- attend their own classes
- be courteous, respectful, and tolerant of others
—(as above, the same rules for all of us)
—be fair and just and humane, to all students
—apply principles of justice and fairness:
An instructor can only do for one student what they can also do for every other student in the class/course; and not do something for one student that they could not also do for every other student. This may mean making decisions that go against a student’s individual self-interest, when acting in the interests of the greater good.
- be attentive:
—be open to questions and requests for further explanations
—be patient, non-judgmental, encouraging, kind, and sympathetic
—in class: to participate and be prepared
—comment on, mark, grade, and return your work in a timely manner (usually around 1-2 weeks after that work’s submission; times may vary depending on your instructor’s other work, about which your instructor should keep you informed as necessary)
—mark justly and fairly, in the same way for all students
—include useful and constructive comments as needed
—hold weekly office hours (usually one hour per course)
—make time to go through corrected work with students, in office hours or by appointment
- communicate with you:
—in a timely fashion on any matters pertaining to the course:
for example, composition topics will be emailed between one and two weeks before their due date
—read email regularly in usual working hours:
Monday to Friday from 9:00 a.m. to 6:00 p.m. (except when incompatible with work, ex. while preparing classes, teaching, and marking)*
—respond to your emails as soon as possible; usually within a couple of days (but if you email between Friday evening and Sunday evening or on public holidays: then on Monday or the next working day), sooner depending on the urgency of the matter*
- These are the course co-ordinator’s email policies: in multi-section courses such as FREN 101 & 102, email policies may vary from instructor to instructor. Please check with your instructor.
There are “Golden Rule / good behaviour” rules that apply to all UBC employees. If you are a teaching assistant, research assistant, or other student worker, this includes you. WorkSafeBC also applies to UBC employees, and indeed to all workers in all workplaces throughout British Columbia, so it’s worth knowing about, for everyone:
→ UBC information on preventing bullying and harrassment
→ UBC Respectful Environment Statement
→ other pertinent UBC policy documents and links to WorkSafeBC resources
IV. GRADING CRITERIA
- Your final grade may be calibrated / adjusted to comply with department, faculty, and university grading guidelines:
- Please don’t cheat. It’s not good, it’s not nice, and it’s no fun for anyone.
A note on marking (for everyone, students and instructors alike). Marking scales should be used fully: not “relative to perfection,” nor “in comparison with a native Francophone,” nor “hazing à la française”; but also not “being nice to encourage you and because you work so hard and you’re such a decent, pleasant, intelligent human being.”
It is human nature to vary, and so some classes/sections—and indeed whole courses, from year to year—will vary, naturally, in their mean, median, mode, and range; but classes tend to produce a standard normal or binomial curve, and a mean somewhere between 67 and 78%. As in all UBC courses, grades may be adjusted/calibrated (including specific assignments: ex. if a test is too hard/easy), but there is no obligation to “curve the grades” (= grade to a bell curve with a predetermined average). (Instructors should apply common sense, and if in doubt consult the coordinator.)
For compositions / written work with an individual, subjective, creative component:
half of the points = language (“le fond”) :
- the required length
- the correctness of your French grammar and spelling
- the use and variety of sentence structures and vocabulary learned in this course
half of the points = content (“la forme”) :
- the use and variety of sentence structures and vocabulary, used experimentally, ex. complex sentences… even if it isn’t completely correct:
→ stick your neck out: be brave! be bold! be beautiful!
- organization, structure, sense, style, content-material, creativity, and interest:
→ let your hair down: be witty! be wild! be wise!
This next part won’t necessarily be relevant for the specifics of all courses, but it may be useful for your other courses and it’s part of my general “Rules” statement. I’m leaving it in here, just in case.
- See further: guidance and resources for the practical work of writing = originally intended for courses in literature and culture, apposite to all sorts of writing in the humanities, and some generalities are applicable in other fields—that entail reading (and related research), thinking, and writing (and related synthesis, analysis, & hypothesis work)—too
- See even further still: NBBB optional… to see matters from the other side, for examples of what not to do, and out of sheer mischief:
- Kem’s Utterly Merciless Guide to Essay Writing
- Rate Your Students
- “This is a news website article about a scientific paper” (The Guardian, 2010-09-27)
V. UBC ACADEMIC INTEGRITY & AVOIDING PLAGIARISM: IMPORTANT:
The academic enterprise is founded on honesty, civility, and integrity. As members of this enterprise, all students are expected to know, understand, and follow the codes of conduct regarding academic integrity. At the most basic level, this means submitting only original work done by you and acknowledging all sources of information or ideas and attributing them to others as required. This also means you should not cheat, copy, or mislead others about what is your work. Violations of academic integrity (i.e., misconduct) lead to the breakdown of the academic enterprise, and therefore serious consequences arise and harsh sanctions are imposed. For example, incidences of plagiarism or cheating may result in a mark of zero on the assignment or exam and more serious consequences may apply if the matter is referred to the President’s Advisory Committee on Student Discipline. Careful records are kept in order to monitor and prevent recurrences.
A more detailed description of academic integrity, including the University’s policies and procedures, may be found in the Academic Calendar.
(That is an example of quotation: visibly differentiated and distinct from what I’m writing in this parenthetical paragraph here, as that text above is someone else’s words that I’m quoting as direct speech.)
UBC Vancouver Senate, A Guide for Curriculum Submissions for UBC Vancouver. Version 12.2. Last updated 3 October 2017. “Appendix H: Course Syllabus Template and Example”: 60. Retrieved from https://senate.ubc.ca/sites/senate.ubc.ca/files/downloads/Curriculum%20Guidelines%20v12.2%20-%20FINAL.pdf on 2 September 2018.
(That is an example of attribution: attributing the quotation at the top of this section, giving due credit to its source, so that anyone else—like you—can go and check that it was indeed they who said what I claim that they said: remembering that curiosity, scepticism, and questioning everything are key to a university higher education, to our work as adventurers in scholarship, and to knowledge itself.)
Plagiarism is taken very seriously at UBC. It is also often difficult or unclear what exactly it is. That can, in turn, aggravate fear of committing plagiarism (including accidentally) and of its consequences. If you are ever unsure, please ask your instructor, who will be able to help.
Plagiarism robs you of what you think and what you can learn. Avoid it. Please be reminded that your education includes academic integrity. Unattributed use of someone’s else work (book, journal article, newspaper clip, online material, etc) and other demonstrated incidences of plagiarism will result in penalties ranging from an F course grade to expulsion from the university when the incident is reported to the President’s Advisory Committee on Student Discipline.
This is a part of your formal relationship with the University. See further:
- UBC Plagiarism Policy
- UBC Learning Commons: Academic Integrity and Avoiding Plagiarism (a very useful set of resources)
- UBC Policies and Regulations: Student Misconduct and Discipline: Academic Misconduct
Guidance on avoiding plagiarism:
- UBC Learning Commons: Academic Integrity and Avoiding Plagiarism (a very useful set of resources)
- Here is O’Brien’s full definition, for practical purposes, of what is not plagiarism.
Proper citation and quotation is of course permitted, actively encouraged, and a vital part of academic work and indeed any intellectual engagement (especially in fields involving culture and literature). It is a different thing from plagiarism. It is often difficult to figure out the difference between, for example, citation and plagiarism; and learning about this is a useful part of university education. Fear of committing plagiarism can be paralysing and affect your work, limiting its (and your) creative and critical potential. Fortunately, you do not need to suffer and struggle alone: your instructor is a knowledgeable person who will be able to offer expert guidance.
If in doubt, if you’re ever not sure, please talk to your instructor before handing in your work. We are here to help.
VI. IN-TERM ACADEMIC CONCESSION: LATE WORK, EXTENSIONS, & RESCHEDULING MISSED TESTS OR EXAMINATIONS
If you experience unanticipated events or circumstances that interfere with your ability to accomplish your academic coursework, you may be eligible for academic concession.
If you are already registered with the Centre for Accessibility and your concession is related to your registered medical condition or disability, contact your Accessibility Advisor.
If you need immediate emotional, mental, or physical support, find a UBC health and wellness resource to help you.
The most appropriate type of academic concession (deferred standing, in-term-concession, late withdrawal etc.) will be determined by your unique situation and the academic requirements for your course.
You may be eligible for an in-term concession if you meet the following criteria:
- You missed a graded requirement in a course
- The course is still in progress
- You have been attending regularly and are up-to-date in the course
- Your studies were impacted for a short time
- You have grounds for academic concession
- CHECK if you are eligible for a concession: if one or more of the conditions listed below unexpectedly hinders your ability to complete an assignment or participate in classes or an examination:
These grounds for concession are quite detailed and include a range of examples of unanticipated events and circumstances. They are part of UBC’s policy (September 2019) on Academic Concession.
- IF THIS IS THE FIRST TIME THIS YEAR IN THIS COURSE:
- Email the course coordinator as soon as you are aware that you may need an in-term concession. As soon as possible = generally within 72 hours. Please include a completed Student Self-Declaration form, found on the Arts Advising website. (That’s all: no further details, medical certification, etc.)
- IF THIS IS NOT THE FIRST TIME, AND FOR ALL OTHER ACADEMIC CONCESSION SITUATIONS:
- If you require a second concession, you must make your request to your Faculty Advising Office as early as reasonably possible.
- Arts Students must contact Arts Advising as soon as you are aware you may need an in-term concession. Please review their website for concession criteria as well as process to follow: complete the Request for Academic Concession form and Student Self-Declaration form so an advisor can review your case, and then meet with an Arts Academic Advisor (Buchanan D111). If you are unable to meet with an advisor in person—for example, if you are ill—call (604) 822-4028 to arrange a phone appointment.
- If you are not an Arts student, you should consult with your home Academic Advising office for your concession.
REFERENCES AND FURTHER READING
- UBC exam policies and accommodations
- UBC policy on academic concession
- Arts Academic Advising: Academic Concession
- Some kinds of work of an interactive live kind (ex. pop quizzes, in-class activities) cannot be redone if they have been missed. They may only be replaced by an equivalent susbtitute assignment in exceptional circumstances—if and only if a student has been granted in-term Academic Concession or Deferred Standing by Academic Advising—to be discussed, organised, and planned (so as to fit with your academic work as a whole, and not add to your existing work and stress!) with your instructor and the coordinator.
- The scheduling of new due dates is subject to fitting with the student’s, their instructor’s, and the coordinator’s work. On tests and exams: as it will be a different one from the one sat by the rest of the class, the coordinator requires a working week to produce this alternative version.
- Students may not do extra work for extra credit; nor may the percentage of marks allotted to any portion of the course be changed. (So, for example, you cannot miss all the tests and ask to move the test-mark-portion of the final grade to the final exam.)
- Please note that an instructor’s office hours are NOT for individual tutoring or catching up on missed classes. For catching up with missed classes, we would recommend working with peer colleagues from your class, with the FHIS Learning Centre (free) or, if you need more time and attention, with the FHIS tutors (not free).
Otherwise, if an academic concession has not been granted:
- No make-up tests or exams. A missed test or exam will result in a zero grade for it.
- Late work WILL BE penalized. Work will not be accepted at all once it is a week late and will receive a zero grade. Further particulars may vary from course to course and instructor to instructor. Please consult your instructor to check what their policy is. It may vary from the very liberal (= work accepted up to a week late) to the strict (= no late work accepted at all).
- Don’t hesitate to contact the coordinator, if in doubt just ask!
These rights, rules, and responsibilities are in addition to, not instead of, all policies and guidelines as supplied by the University, Faculty of Arts, and Department of FHIS. Some rules may change along the way; this should always be for good reason and be done in a reasonable way.
VII. SOME QUICK LINKS FOR UBC RULES, POLICIES, & PROCEDURES
- student declaration and responsibilities
- academic honesty and standards
- student conduct and discipline
- academic misconduct: cheating, plagiarism, etc.
- student conduct during examinations
- exam policies and accommodations
- UBC grading practices …
- viewing marked work: you have the right to come and see your final exam after it has been marked, we keep all final exams for a year (contact the course coordinator to arrange a mutually-convenient appointment to view your exam)
- requesting a review of assigned grade : you have the right to question your final grade, though please bear in mind that your final grade may have been calibrated / adjusted to comply with department, faculty, and university grading guidelines. A first step (in any UBC course) is to contact the course coordinator, and the next step (which can also be done independently: after, as well as, or instead of that first step) would be to make a formal request for a Review of Assigned Standing. This involves faculty (who are not your original instructor) re-marking all your assigned work.
- the Office of the Ombudsperson for Students
→ their overview
→ fairness info sheet, fairness toolkits & other resources
→ their FAQs
- for more help: SYLLABUS (3): HELP (more FHIS + UBC resources, advising, support, and care)
Congratulations: you made it to the end of over 4,000 words’ worth of pernicketiness.
It could all have been simpler… yet so very much worse…
Source: Ask the Past
There is one very last thing, last but not least, the one rule that rules them all and in the darkness binds them. Remember that your instructor(s) love you. We love everything and everyone that’s part of the great scholarly adventure that is university, and that includes teaching and includes you. We are here because we are curious and constantly marvelling; we find students wonderful and we care about you, about your intellectual development and about you as fellow human beings.
Jane E. Dmochowski, “10 Things This Instructor Loves” (The Chronicle of Higher Education, 2015-08-19): click here to read on, including full details of these “10 Things” …