It’s that time of year again. Time for updating the general-purpose appendix to all syllabus for all courses … and for playing Spot The Difference with previous incarnations …

LAST UPDATED: 2018-12-31

la règle du jeu / renoir


I. Aims and objectives
II. Expectations
III. Responsibilities
IV. Grading criteria
V. Academic integrity & avoiding plagiarism
VI. Late work, extensions, and making up for missed work
VII. Missing or rescheduling quizzes and examinations
VIII.Quick links to UBC rules, policies, and procedures



There is a lot of information here below. That is because it is intended to be as comprehensive as possible, in the interest of helping you. There are also links to selected parts of UBC’s rules and regulations (carefully gleaned for pertinence) and to further information sources of and associated with the University: all in all, there is a lot to read. (There may also be Easter Eggs.)

The “search” button and the standard “find” / “spotlight” functionality may be helpful 🙂

You are reminded that students are expected to be cognisant with University rules and regulations: this is part of the contractual agreement every student enters into with the University when they register. The same goes for any course and programme.

“tl;dr” is not a defence, nor an excuse, nor generally acceptable at the university level. This is a good and positive thing because of…


You are responsible intelligent adults. I (O’Brien) expect you to think, act, and communicate accordingly. You should expect me and everyone else you deal with at the University to do so too: this gives parity and mutuality to our academic work and intellectual relations and interactions.

UBC’s motto, tuum est—“it is yours”—is a reminder of what a university is and what universities have been for their long history: a unified scholarly community, with scholars of various sorts—from first-year undergraduate students to senior professors and librarians and archivists—united in the adventure of scholarship. You are as much a part of that as anyone else, with the same obligations of good scholarly citizenship. We all reap the benefits: individually and immediately, and as a larger entity over a longer time.

See further: the Golden Rule (via the Wikipedia) and the University’s policy on academic freedom:


See also:

It/we also hope to provide you with, as a bonus,

  • a love for learning
  • some enjoyment and pleasure
  • an awareness of the potential of language and literature to open up other worlds to you, and to provide an infinite resource of comfort and consolation: through “geeking out” with French words, turns of phrase, seeing how the languge is constructed … leading you to different ways of thinking about the world, seeing it from a different perspective.
  • = useful life skills, whatever life you choose to lead and wherever life takes you after this course, especially listening and understanding

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What you should expect from this course:

  • an interactive format, that may include some short lectures (= live performance explanation, commentary, and analysis leading up to asking questions so as to open up full discussion)
  • discussion, work in groups and individually, intensive writing in a workshop style
  • listening, working on comprehension
  • the adventures of knowledge and cosmopolitanism: not to understand everything, to become more comfortable about not understanding (or indeed knowing completely, mastering, or exercising control over every tiny detail), and to embrace that sense of “being confused” as a crucial part of open-minded curiosity, intellectual stimulus, and learning
  • reading, in the full sense:
    —reading, rereading, thinking while reading, making notes, rerereading, etc.
  • writing and (in language classes) pronunciation, every week:
    —most of this will be short; in a variety of forms; intended to be non-traumatic but intensive
  • to learn:
    —through a combination of lectures, discussion with peers, collaborative work, and your own independent initiative
  • to learn to enjoy and maybe even love learning
    —(especially via linguistic geekery)
    —for this is what “education” is
    —and a major step towards becoming, in the longer term, “educated” and a philologist and/or philosopher
  • to have—it is seriously and strongly hoped—some fun

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(In proper 18th-century social-contract style.)

You will be expected to:

  • attend class:
    regular attendance is expected of all students
    —unexcused absences and late arrivals will drastically affect your final grade
    —attendance is one of your obligations as a UBC student: UBC Policies and Regulations > Attendance
  • be courteous, respectful, and tolerant of others:
    —generally behave in a decent civil adult human way
    —know and act in accordance with University and other applicable rules (ex. the law); and be familiar with principles of justice and fairness, and their application to everyday life
    —before speaking or acting, consider the consequences and think of your fellow students (and their possible reactions and sensitivities)
    —think, similarly, of other fellow human beings such as faculty, student TAs, and staff: remember that your instructor is a person too
  • bear in mind that your instructor has limits:
    —An instructor can only do for one student what they can also do for every other student in the class/course; and they cannot do something for one student that they could not also do for every other student (ex. individual tutoring). This may mean making decisions that go against a student’s individual self-interest, when acting in the interests of the greater good.
    Please note that an instructor’s office hours are NOT for individual tutoring or catching up on missed classes. For catching up with missed classes, we would recommend working with peer colleagues from your class, with the FHIS Learning Centre (free) or, if you need more time and attention, with the FHIS tutors (not free).
    —There are some times when your instructor will not be accessible and available. Instructors (and coordinators, and other faculty) are not customer-service-bots. They will be unable to read and answer emails while doing other work that requires concentration: ex. while teaching you, preparing your classes, and marking your work.
    —Instructors are humans and need to rest (evenings, nights, weekends, public holidays, midterm break, and whenever the university is closed), the better to work with you. Respecting your instructor as a human is therefore also in your own interests.
  • work and be attentive:
    —attend class in an active, attentive manner
    switch off electronic devices in class at certain times, when asked to do so in the interests of an attentive working environment for the common good (= for you, your fellow students, and your instructor).
    Reasons why: Anne Curzan, “Why I’m Asking You Not to Use Laptops.” Lingua Franca: Language and Writing in Academe. (The Chronicle of Higher Education , 2014-08-25).
    Exception: if you need to use a laptop, or if you are using one to help another student, for bona fide Accessibility reasons
    Individual instructors’ policies on the use of electronic devices in the classroom will vary. (O’Brien policy: you may record my class—audio only—for educational purposes, and not for sharing outside this class or for sale.)
    think and ask questions
    —be interactive:
    participate and contribute, this contributes to part of your final grade (ex. quizzes in FREN 102)
    —prepare for class:
    have the requisite texts, and if asked to do so beforehand, sometimes to have read (and sometimes also reread) them in advance
    —complete the required assignments
    —do so without cheating or other low, disreputable, underhand, unethical, or illegal means
    —do so in a timely manner:
    late work will be penalized, and will not be accepted at all once it is a week late; individual instructors’ policies may be stricter still. Late work covered by medical or other acceptable official certification is another matter and discussed further in VII. Late work, extensions, and making up for missed work (further down).
  • communicate (and be communicable):
    —check your email (the account you have on record with UBC) frequently, and check this site regularly
    —keep your email contact information up to date with UBC IT;
    this is also one of your obligations as a UBC student, as per Student Declaration and Responsibility
    Ex. 1: Debrett’s on email etiquette and on the conventions of written correspondence.
    Remember that email is closer in form to the traditional letter than it is to the text message: be that personal, professional, academic, or in any other area of communicative interactivity.
    Ex. 2: the Emily Post Institute: Email etiquette Dos & Don’ts and Further advice on email and texting
    —communicate in a timely fashion
    with your instructor (or the coordinator, if appropriate) if you are absent, ill, suffer a mishap, and/or—especially—if this will impact on the due handing in of work or sitting of examinations
    —exercise consideration and common sense:
    bear in mind that your instructor and the coordinator will not be reading or able to respond to emails received while they are teaching; nor immediately before it starts because they will be doing pre-class preparation, walking to class, and setting up; and not while conducting quizzes, tests, and examinations.
    (otherwise your email will go into a general inbox and be read later; it may even land and malinger in spam)
  • one final responsibility: you will be expected to try very hard to have a generally positive and sunny outlook, and to be of a cheerful disposition

Your instructor promises to

  • attend their own classes
  • be courteous, respectful, and tolerant of others
    —(as above, the same rules for all of us)
    —be fair and just and humane, to all students
    —apply principles of justice and fairness:
    An instructor can only do for one student what they can also do for every other student in the class/course; and not do something for one student that they could not also do for every other student. This may mean making decisions that go against a student’s individual self-interest, when acting in the interests of the greater good.
  • be attentive:
    —be open to questions and requests for further explanations
    —be patient, non-judgmental, encouraging, kind, and sympathetic
  • work:
    —in class: to participate and be prepared
    —comment on, mark, grade, and return your work in a timely manner (usually around 1-2 weeks after that work’s submission; times may vary depending on your instructor’s other work, about which your instructor should keep you informed as necessary)
    —mark justly and fairly, in the same way for all students
    —include useful and constructive comments as needed
    —hold weekly office hours (usually one hour per course)
    —make time to go through corrected work with students, in office hours or by appointment
  • communicate with you:
    —in a timely fashion on any matters pertaining to the course:
    for example, composition topics will be emailed between one and two weeks before their due date
    —read email regularly in usual working hours:
    Monday to Friday from 9:00 a.m. to 6:00 p.m. (except when incompatible with work, ex. while preparing classes, teaching, and marking)*
    —respond to your emails as soon as possible; usually within a couple of days (but if you email between Friday evening and Sunday evening or on public holidays: then on Monday or the next working day), sooner depending on the urgency of the matter*
  • try very hard to have a generally positive and sunny outlook, and to be of a cheerful disposition
  • These are the course co-ordinator’s email policies: in multi-section courses such as FREN 101 & 102, email policies may vary from instructor to instructor. Please check with your instructor.


There are “Golden Rule / good behaviour” rules that apply to all UBC employees. If you are a teaching assistant, research assistant, or other student worker, this includes you. WorkSafeBC also applies to UBC employees, and indeed to all workers in all workplaces throughout British Columbia, so it’s worth knowing about, for everyone:

UBC information on preventing bullying and harrassment
UBC Respectful Environment Statement
→ other pertinent UBC policy documents and links to WorkSafeBC resources

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zéro de conduite / vigo


A note on marking (for everyone, students and instructors alike). Marking scales should be used fully: not “relative to perfection,” nor “in comparison with a native Francophone,” nor “hazing à la française”; but also not “being nice to encourage you and because you work so hard and you’re such a decent, pleasant, intelligent human being.”

It is human nature to vary, and so some classes/sections—and indeed whole courses, from year to year—will vary, naturally, in their mean, median, mode, and range; but classes tend to produce a standard normal or binomial curve, and a mean somewhere between 67 and 78%. As in all UBC courses, grades may be adjusted/calibrated (including specific assignments: ex. if a test is too hard/easy), but there is no obligation to “curve the grades” (= grade to a bell curve with a predetermined average). (Instructors should apply common sense, and if in doubt consult the coordinator.)

For compositions / written work with an individual, subjective, creative component:

half of the points = language (“le fond”) :

  • the required length
  • the correctness of your French grammar and spelling
  • the use and variety of sentence structures and vocabulary learned in this course

half of the points = content (“la forme”) :

  • the use and variety of sentence structures and vocabulary, used experimentally, ex. complex sentences… even if it isn’t completely correct:
    → stick your neck out: be brave! be bold! be beautiful!
  • organization, structure, sense, style, content-material, creativity, and interest:
    → let your hair down: be witty! be wild! be wise!

This next part won’t necessarily be relevant for the specifics of all courses, but it may be useful for your other courses and it’s part of my general “Rules” statement. I’m leaving it in here, just in case.

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Academic Integrity

The academic enterprise is founded on honesty, civility, and integrity. As members of this enterprise, all students are expected to know, understand, and follow the codes of conduct regarding academic integrity. At the most basic level, this means submitting only original work done by you and acknowledging all sources of information or ideas and attributing them to others as required. This also means you should not cheat, copy, or mislead others about what is your work. Violations of academic integrity (i.e., misconduct) lead to the breakdown of the academic enterprise, and therefore serious consequences arise and harsh sanctions are imposed. For example, incidences of plagiarism or cheating may result in a mark of zero on the assignment or exam and more serious consequences may apply if the matter is referred to the President’s Advisory Committee on Student Discipline. Careful records are kept in order to monitor and prevent recurrences.

A more detailed description of academic integrity, including the University’s policies and procedures, may be found in the Academic Calendar.

(That is an example of quotation: visibly differentiated and distinct from what I’m writing in this parenthetical paragraph here, as that text above is someone else’s words that I’m quoting as direct speech.)

UBC Vancouver Senate, A Guide for Curriculum Submissions for UBC Vancouver. Version 12.2. Last updated 3 October 2017. “Appendix H: Course Syllabus Template and Example”: 60. Retrieved from on 2 September 2018.

(That is an example of attribution: attributing the quotation at the top of this section, giving due credit to its source, so that anyone else—like you—can go and check that it was indeed they who said what I claim that they said: remembering that curiosity, scepticism, and questioning everything are key to a university higher education, to our work as adventurers in scholarship, and to knowledge itself.)

Plagiarism is taken very seriously at UBC. It is also often difficult or unclear what exactly it is. That can, in turn, aggravate fear of committing plagiarism (including accidentally) and of its consequences. If you are ever unsure, please ask your instructor, who will be able to help.

Plagiarism robs you of what you think and what you can learn. Avoid it. Please be reminded that your education includes academic integrity. Unattributed use of someone’s else work (book, journal article, newspaper clip, online material, etc) and other demonstrated incidences of plagiarism will result in penalties ranging from an F course grade to expulsion from the university when the incident is reported to the President’s Advisory Committee on Student Discipline.

This is a part of your formal relationship with the University. See further:

Guidance on avoiding plagiarism:

Proper citation and quotation is of course permitted, actively encouraged, and a vital part of academic work and indeed any intellectual engagement (especially in fields involving culture and literature). It is a different thing from plagiarism. It is often difficult to figure out the difference between, for example, citation and plagiarism; and learning about this is a useful part of university education. Fear of committing plagiarism can be paralysing and affect your work, limiting its (and your) creative and critical potential. Fortunately, you do not need to suffer and struggle alone: your instructor is a knowledgeable person who will be able to offer expert guidance.

If in doubt, if you’re ever not sure, please talk to your instructor before handing in your work. We are here to help.


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  • If you miss a class or an assignment, the first thing you should do is talk to your instructor or the coordinator. We are here to help. Extensions or make-up versions might, in certain—but not all—circumstances, be possible.
  • Late work WILL BE penalized. Work will not be accepted once it is a week late. Exceptions: if you have been granted an extension (on which see further below).
  • Further particulars may vary from course to course and instructor to instructor. Please consult your instructor to check what their policy is. It may vary from the very liberal (= work accepted up to a week late) to the strict (=no late work accepted at all).
  • Please note that an instructor’s office hours are NOT for individual tutoring or catching up on missed classes. For catching up with missed classes, we would recommend working with peer colleagues from your class, with the FHIS Learning Centre (free) or, if you need more time and attention, with the FHIS tutors (not free).
  • Some kinds of work of an interactive live kind (ex. pop quizzes, in-class activities) cannot be redone if they have been missed. They may only be replaced by an equivalent susbtitute assignment in exceptional circumstances—if a student has been granted in-term Academic Concession or Deferred Standing—to be discussed and planned with your instructor and/or the coordinator.
  • Extensions to the due date for an assignment and alternate / make-up versions are subject to negotiation; they are not guaranteed or to be taken for granted; their scheduling is also subject to negotiation, to fit with the student’s, their instructor’s, and the coordinator’s work
  • Extensions are ONLY possible if asked for and approved in advance, in writing (email),
    AND with supporting documentation (in most circumstances, following University guidelines on what counts)
    AND (in most circumstances) liaising with Arts Academic Advising (or other Academic Advising office, if you are in a different Faculty). Your instructor and coordinator can help you here, we work with Advising a lot. You will need to see Academic Advising yourself: this is a good thing because it saves you the time and trouble of seeing every prof for every course…
  • Extensions must be discussed in advance, when possible: except for exceptional circumstances such as accidents, of course!
  • Don’t hesitate to contact the coordinator, if in doubt just ask!

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les quatre cents coups / truffaut


On tests (if applicable, ex. this is the case for FREN 101 & 102) and final examinations:

  • In certain circumstances (medically-certified illness, etc.) a make-up version can be arranged: this will be a different test or exam from the one sat by the rest of the class
  • AND (in most circumstances; sometimes this isn’t possible or practicable) with supporting documentation that you have taken to Academic Advising, and once your instructor has received confirmation from Academic Advising that you had good reason for your absence; ditto for other third parties, in other circumstances, as appropriate: ex. performances, sports competitions, job interviews, etc.

What counts as an acceptable reason for missing and rescheduling a test or exam?

  • accident or illness: in most circumstances: see Academic Advising
  • short-term illness or other impediment to your coming in to campus (ex. colds, flu, menstruation, migraine): talk to your instructor or the coordinator. This is an example of “sometimes this isn’t possible or practicable” above!
  • a continuing medical condition: see Access & Diversity
  • a conflict with religious observance
  • university business: representing UBC in an artistic performance or a sporting or games competition, debate, Model United Nations, etc.; training, community service, a placement, or a practicum that is an integral part of a UBC course
  • personal calamity, bereavement, urgently taking care of a family member, and other human emergencies
  • some other situations might also count: don’t hesitate to contact the coordinator, if in doubt just ask!

Supporting documentation: what counts?

These rights, rules, and responsibilities are in addition to, not instead of, all policies and guidelines as supplied by the University, Faculty of Arts, and Department of FHIS. Some rules may change along the way; this should always be for good reason and be done in a reasonable way.

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Congratulations: you made it to the end of over 4,000 words’ worth of pernicketiness.

It could all have been simpler… yet so very much worse…
imageSource: Ask the Past

There is one very last thing, last but not least, the one rule that rules them all and in the darkness binds them. Remember that your instructor(s) love you. We love everything and everyone that’s part of the great scholarly adventure that is university, and that includes teaching and includes you. We are here because we are curious and constantly marvelling; we find students wonderful and we care about you, about your intellectual development and about you as fellow human beings.
Screen Shot 2015-08-28 at 6.41.40 PMScreen Shot 2015-08-28 at 6.43.02 PM
Jane E. Dmochowski, “10 Things This Instructor Loves” (The Chronicle of Higher Education, 2015-08-19): click here to read on, including full details of these “10 Things” …

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